Your work is on record
Every submission you make is stamped. Nobody can claim it later.
From “Who submitted a candidate first” on our home page
Who gets paid for Ritika?
Two agencies sent her. One day apart. She joined, and both sent an invoice. In most companies this ends in a week of emails. In Talent Nivo it ends with one look at the record.
Ritika S. · submissions
Sample10 Mar · 10:31Apex TalentOwner
11 Mar · 16:05HireProDuplicate caught
On the invoice: Apex Talent, when Ritika joins.
Day 3 after joining
Two invoices. One hire. No record.
Both agencies did real work. Only one can be paid. Without a record, the loudest email wins, and a partner walks away unhappy.
Watch it
The same story, in five seconds.
Ritika S. · Sales Manager
Apex Talent
10 Mar · 10:31 · first
HirePro
11 Mar · 16:05 · duplicate
Two agencies. One candidate. Watch who arrives first.
SampleStamp to invoice
How a submission becomes money.
- 1 · agree
Fee terms signed
Both sides sign the fee terms, and each version is kept. The company sets how long an agency owns a candidate it sent (90 days unless you change it).
- 2 · open
Jobs opened
The company opens specific jobs to the agency. Nothing else is visible.
- 3 · stamp
Submission stamped
The system records the time. A second submission of the same person, matched by email, phone or ID, is marked as a duplicate.
- 4 · join
Candidate joins
Joining is confirmed in the same system.
- 5 · invoice
Invoice raised
At the agreed fee, recording which version of the terms priced it. Then approved, paid or disputed.
Ownership in Talent Nivo is first-submitter only. Some agreements look at which agency actually caused the hire. Treat the record as evidence for your own terms, not as legal advice.
No more “we sent her first”.
the stamp already says who did
No fee for someone already here
A person who has already joined you can't be submitted again by any agency, and a direct applicant who also came through an agency is flagged before approval.
Pay from the terms
Invoices are raised at the agreed fee, with clear states: approved, paid or disputed.
Agency scorecard
“Did they deliver last time?” One look.
Every agency measured the same way, from what happened on your roles: hires, time to fill, and how many of its submissions became hires. Pick a column to see what it measures.
Your agencies · last 90 daysSample
| Agency | |||
|---|---|---|---|
| Apex Talent | 5 | 29 | 11% |
| Agency D | 3 | 41 | 8% |
| HirePro | 1 | 52 | 9% |
| TalentForce | 1 | 61 | 2% |
Hires: people who joined from this agency.
No report to build
The scorecard fills as work happens. A month in, you have a month of your own numbers.
Agency spend next to results
What you pay each agency sits beside what it delivered, with on-time first CVs against the target you set.
Agencies see their own numbers
An agency sees its own delivery record, and a table of its clients. See the agency's side →